Privacy policy

Privacy and cookies policy

spie-polska.en

Basic information
This privacy policy describes the principles of handling personal data of Users using the https://spie-polska/pl/ website (hereinafter referred to as the "Site"), Users of fanpages of SPIE Polska sp. z o.o. in social media and the rules of using cookies by the Site.
1. The administrator of the Site and personal data collected through it is:

SPIE Polska sp. z o.o. with registered office in Warsaw,

Plac Trzech Krzyży 18, 00-499 Warsaw,

KRS: 0001103837, NIP: 5214068914, REGON: 52858097400000,

further as "Administrator" or "My".

You may contact us via the form at https://spie-polska.pl/kontakt, as well as by postal mail by writing to the Administrator's registered office address.
1. Everyone who uses the Site is a "User of the Site.
2. We process your personal data in accordance with applicable laws, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016. on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) - hereafter referred to as "RODO".
Purposes and legal basis for the processing of personal data
1. Contact forms, email and postal correspondence
  1. Personal data sent to Us using the contact forms on Our Site and by email or postal mail will be processed in order to answer your questions and to deal with the matter with which you are contacting Us. The legal basis for the processing of your personal data is the Administrator's legitimate interest in responding to your messages, correspondence and conducting communications (Article 6(1)(f) RODO).
  2. If you ask Us to provide you with our offer, your personal data will be processed for this purpose on the basis of Article 6(1)(b) RODO, i.e. to take action at the request of the data subject prior to the conclusion of a contract (if you will be a party to the contract) or on the basis of our legitimate interest to present the requested offer (Art. 6(1)(f) RODO) if you represent a legal entity.
  3. If you are a party to a contract already concluded with the Administrator, the processing of your personal data contained in the correspondence may take place on the basis of that contract (Art. 6(1)(b) RODO. b RODO) for its proper performance (necessary communication for the proper performance of the contract/order).
  4. If you are the contact person appointed by our Contracting Party for the performance of the subject matter of the contract, we will process your data on the basis of the Administrator's legitimate interest (Art. 6(1)(f) RODO) which is to carry out communication in relation to the contract concluded.
  5. Personal data contained in messages from contact forms, electronic and traditional correspondence may also be processed for the purpose of possible redress or defence against claims, which is Our legitimate interest (Art. 6(1)(f) RODO).
2. Contact marketing
  1. Under the contact forms, conference and webinar registration forms, there may be a checkbox with a so-called marketing consent. If you voluntarily tick the consent for email marketing, we will process your data in order to send you future marketing and commercial content concerning our offer or an invitation to an event organised by us, e.g. a conference.
  2. We emphasise that contact from our side for marketing purposes will be non-intrusive and will only appear in situations where we want to invite you to a webinar, a conference or present our valuable service or product.
  4. Remember that you can revoke your marketing consent at any time.
  5. The legal basis for processing your personal data for marketing purposes is the Administrator's legitimate interest (Art. 6(1)(f) of the f of the RODO in relation to marketing consents) consisting in the marketing and promotion of its services and its activities.
3. Setting up an appointment
  1. In order to set up a remote appointment with us you are required to provide your name and email address.
  2. The basis for Our processing of your data is Our legitimate interest (Article 6(1)(f) of the DPA) in arranging and conducting an appointment at your request.
4. Recruitment, job candidates
  1. If you send us your application documents in response to a recruitment advertisement, your personal data will be processed for the purpose of conducting the recruitment procedure on the basis of activities aimed at concluding a contract in accordance with Art. 6(1) lit. b RODO (data necessary for the conclusion of a contract) and, in the case of providing data other than necessary - on the basis of your consent (applies to applying for a position under a civil law contract - B2B, commission).
  2. If you apply for a position under a contract of employment, your personal data, to the extent indicated in the provisions of the labour law (art. 22(1) of the Labour Code) will be processed for the purpose of the current recruitment procedure on the basis of the fulfilment of the legal obligations imposed on the Administrator (art. 6(1)(c) RODO), while other data, e.g. your photo, contact details, and other information contained e.g. in your motivation letter, will be processed on the basis of your consent (art. 6(1)(a) RODO), which can be revoked at any time.
5. Social media
  1. SPIE Polska based in Warsaw is the Administrator of your personal data provided during the use of fanpages:
6. https://www.facebook.com/people/SPIE-Polandon Facebook,
7. https://www.linkedin.com/company/spie-polskaplon LinkedIn.
  1. We process your personal data if you have left any trace on any of our fanpages e.g. clicked on the icon: "Like", "Observe", "Share", left a comment or sent a message. The personal data that we then process is: your name or profile name, your image - if it appears in your profile picture, data provided in a message, comment or as part of a conversation via Messenger.
  2. We process the personal data of users of our social media fan pages for the following purposes:

operate our fanpages under the terms and conditions set out by Meta Platforms Ireland Limited - provider of Facebook, and LinkedIn Ireland Unlimited Company - provider of Linkedin, and inform through them about our activities, services offered, which constitutes our legitimate interest pursuant to Art. 6(1)(f) RODO;

communication through the available functionalities of Facebook and Linkedin (comments, chat, posts,conversation via Messenger, messages), which constitutes our legitimate interest pursuant to Art. 6(1)(f) RODO;

to conduct analyses of the functioning, popularity, statistics and use of fanpages through the available functionalities, which constitutes our legitimate interest in accordance with Article 6(1)(f) RODO.

According to the jurisprudence of the Court of Justice of the European Union, the creator of a fanpage on a social network is a joint controller of the personal data of the users of that fanpage together with the owner of the social network.
1. We would like to inform you, however, that the provisions contained in this Privacy Policy do not apply to the processing of your personal data by the owner of Facebook - Meta Platforms Ireland Limited and the owner of LinkedIn, namely LinkedIn Ireland Unlimited Company. For more information on how Meta Platforms Ireland Limited and LinkedIn Ireland Unlimited Company process your data, please refer to their Privacy Policies, which are available at:

Facebook: https://www.facebook.com/about/privacy.

Linkedin: https://pl.linkedin.com/legal/privacy-policy

Also read about the processing of your data for site statistics:

https://www.facebook.com/legal/terms/information_about_page_insights_data

Rights of data subjects

Under the principles described in the RODO, you have the following rights regarding your personal data:

right of access to the content of your data and to request a copy (Art. 15 RODO);

right to request rectification of your personal data (art. 16 RODO);

right to request erasure of your data (art. 17 RODO);

right to request restriction of data processing (Art. 18 RODO);

right to request data portability i.e. to receive personal data from the Controller, in a structured, commonly used machine-readable format, to the extent that the data are processed on the basis of consent or for the purpose of entering into and performing a contract by automated means (Art. 20 RODO);

right to object to the processing of personal data on the basis of legitimate interests including for marketing purposes (Art. 21 RODO);

right to withdraw marketing consent -if you have consented to receive messages about our events (webinars and training sessions) to the email address you have provided in the form, you have the right to revoke such consent at any time.

To exercise your rights, please send a request with your request via the contact form at https://spie-polska.pl/kontakt or by post to the Administrator's registered office address.
You also have the right to lodge a complaint with the President of the Personal Data Protection Authority if you consider that the processing of your personal data violates data protection regulations.

Data recipients

For the proper functioning of Our Company and the Website, it is necessary for Us to use the services of third parties. We only use such entities that provide sufficient guarantees for the implementation of appropriate technical and organisational measures so that the processing meets the requirements of the RODO and protects the rights of the data subjects.

Your personal data may be transferred to the following recipients or categories of recipients: service providers supplying the Administrator with IT, technical and organisational solutions enabling the Administrator to run the company's business, including the Website and the electronic services provided through it (in particular, providers of computer software for running the Website, providers of e-mail and server hosting, and providers of software for managing the company, sending mailings and providing technical assistance to the Administrator); and providers of legal and advisory services providing the Administrator with appropriate support (e.g.law firm or debt collection company, among others).
The recipients of your personal data may also be law enforcement and government authorities, if this is required by applicable law.

Storage period

Personal data from contact forms and electronic and traditional correspondence will be processed for the period necessary for the handling of the correspondence, extended respectively by the period resulting from the relationship of the correspondence with the concluded legal relationship, archiving obligations, the assertion of possible claims or other obligations required by generally applicable legislation.
Other personal data processed on the basis of a legitimate interest (Article 6(1)(f) RODO) will be processed for the duration of that interest or until an effective objection to the processing of personal data is raised.
Data processed for the purposes of marketing contact will be processed until you object to the processing for this purpose or until you withdraw your consent to be contacted for marketing purposes.
Personal data of job applicants from application documents will be stored for a period of 30 days after the end of the recruitment process and, if the job applicant consents, his/her data will be processed for future recruitment for a period of 1 year or less if he/she has previously withdrawn consent to the processing of his/her data.
Data processed on the basis of a contract (Article 6(1)(b) RODO) will be processed for the duration of the contract and thereafter for the period of limitation of mutual claims.
In the case of data processed on our social media fanpages, we would like to remind you that you always have the option to delete a comment left yourself or to stop following our fanpage.

Information about the requirement/voluntariness of the provision of data

The provision of personal data is voluntary, but may be necessary in order to fulfil the respective purpose of processing.
In the forms on the Website, required fields are marked with an asterisk. Entering other data in the forms is voluntary.
Any activity that leaves your personal data on our fanpage is completely voluntary. You yourself decide which of your personal data we will have access to, by applying the appropriate privacy settings on your personal profile on the respective social network.

Non-profiling information and data transfer outside the EEA

Your personal data will not be subjected to automated decision-making, including profiling.
Users' personal data may be transferred to third countries in particular to the USA in connection with Our use of electronic services and tools provided by foreign providers. The providers of these services (system for sending emails, system for signing up for webinars and training courses) have their servers in the USA, among others, and your data may be stored on these servers. The transfer of data takes place on the basis of Standard Contractual Clauses while maintaining an adequate level of personal data protection.
SPIE Polska Sp. z o.o. does not transfer the data of the Users of our social media fanpages outside the European Union or to international organisations. However, please note that by having an account on social media sites Facebook and Linkedin, you have accepted the regulations and privacy policies of these sites, in which their owners: Meta Platforms Ireland Limited and LinkedIn Ireland Unlimited Company have discussed the principles of transfer of personal data to third countries including, among others, servers to the United States. SPIE Polska Sp. z o.o. has no influence on how Meta Platforms Ireland Limited and LinkedIn Ireland Unlimited Company process your personal data.

What are cookies

Cookies (cookies) are small text information in the form of text files, sent by a server and stored on the Site visitor's side (e.g. Cookies are small text files which are sent by a server and stored on the website visitor's computer hard drive (e.g. on the hard drive of a computer, laptop or smartphone memory card - depending on the device used by the website visitor).
Data is only collected and stored in anonymous form or under a pseudonym and does not enable the Administrator to identify the User. Cookies do not cause damage to the User's computer and do not contain viruses.

What cookies do we use and for what?

The site uses the following cookies:

Non-essential - these cookies are essential for the core functionality of the site and the site will not function as intended without them, they do not store any personally identifiable information and are always active.

Analytical - cookies used to understand how users interact with the site. These cookies help to provide information about metrics on the number of visitors, rejection rates, source of traffic, etc.

Performance - cookies used to understand and analyse key performance indicators of the website, which helps to provide a better user experience for visitors.

Advertising - cookies used to deliver personalised advertising to users based on pages they have previously visited and to analyse the effectiveness of an advertising campaign.

Third-party cookies -help us to analyse Users' use of the website, as well as to store User preferences and provide User-relevant content and advertising. These types of cookies will only be stored in your browser with your prior consent.

How to manage cookies?

When you first access the Site, you will be informed of the Site's use of cookies. In the box with the information about the use of cookies, the User has the option:

to accept all cookies,

to reject all cookies (except the necessary ones),

to adjust their cookie preferences.

When the User clicks on the "Customise" button, extensive information appears regarding the types of cookies used, the purposes of use, the names and durations of individual cookies.
The User has the option to change his/her consents each time by accessing the "Cookie Settings"-cookie displayed at the bottom left.
The User can also configure his/her web browser himself/herself so that it does not store cookies on the User's terminal device.
All cookies may be deleted by the User once they have been stored by the Administrator, through the appropriate functions of the Internet browser (clearing cookies), programs designed for this purpose or using the appropriate tools available within the operating system used by the User.
For detailed information on the possibility and methods of using cookies, please refer to your browser settings. Please see below how you can change your browser settings regarding the use of cookies:

Browser Mozilla FireFox

Browser Chrome

Browser Safari

Browser Opera

Third-party cookies
1. Google Analytics
  1. Administrator may use the Google Analytics tool provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA to collect and analyse data about Users' interactions with the Site.
  2. Data for this purpose is processed on the basis of the User's consent given by accepting analytical cookies when first accessing the Site.
  3. The operating scheme of Google Analytics cookies is as follows:
2. Tracking Visits and Sessions

The Google Analytics cookies are used to track Users' visits and sessions on the Site. The most commonly used cookie is "_ga", which uniquely identifies Users.

Collection of demographic and geographic data

The cookies help Google Analytics to collect demographic (e.g. age, gender) and geographic (e.g. country, city) information about Users. This data helps us understand who the visitors to the Site are.

Tracking user behaviour

Google Analytics uses cookies to track various User behaviours on the website, such as:

Opening specific pages.
Clicking on links and buttons.
Time spent on the page.
Scrolling through the page.
Filling in forms.
1. Conversion Measurement

Cookies allow the tracking of conversions, i.e. specific actions taken by Users, such as registrations, form filling. This allows the Administrator to measure the effectiveness of marketing campaigns.

Creation of audience segments

Based on data from cookies, Google Analytics allows the creation of audience segments that can be used for more precise analysis and targeting of marketing information.

Site traffic analysis

Through cookies, Google Analytics collects website traffic data such as:

Number of visits.
Sources of traffic (e.g. organic, paid, referral).
User navigation paths.
Bounce rate.
1. Optimisation of the Website

The data collected allows you to identify areas for optimisation on the Website. For example, if Google Analytics shows that Users frequently leave the Site on a particular sub-page, action can be taken to improve that page.

Reporting

Google Analytics generates a variety of reports based on data collected through cookies. These reports include:

User reports (e.g. number of new and returning users).
Behavioural reports (e.g. most visited pages, user paths).
Conversion reports (e.g. goal tracking, conversion paths).
1. Disabling cookies

Users have the option to disable Google Analytics cookies using the Google Analytics Opt-out Browser Add-on. This allows users to control their data and protect their privacy.

Google Ads
Administrator can use the Google Ads marketing programme operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA to conduct marketing campaigns, including remarketing. Data for this purpose is processed on the basis of the User's consent expressed by accepting marketing cookies when first accessing the Site.
1. If the User consents to the use of marketing cookies, Google cookies will be stored on the User's device upon entering the Site, which will enable the display of information/advertisements based on the User's interests, based on the pages visited by the User. The scheme of operations is as follows:
Collection of data via cookies

When Users visit the Site, Google Ads uses cookies to collect various information. Cookies may contain data such as:

Browsing information (e.g., which pages the User has visited, how long the User has been on them).
Demographic and geographic data.
Device and browser information.
Actions taken on the site (e.g. completing a training enrolment form).

Conversion tracking

Google Ads uses cookies to track conversions, i.e. specific actions that Users take on the Site, such as filling in forms. This makes it possible to see which information/advertising is most effective and produces the expected results.
Remarketing

One of the main functions of cookies in Google Ads is remarketing. Remarketing allows information/advertising to be displayed to Users who have previously visited the Website. Thanks to cookies, Google Ads identifies these Users and makes it possible to reach them again with personalised information/advertisements.

Personalization of information/advertisements

Google Ads uses data from cookies to personalize marketing information/advertisements, which means tailoring content to the interests and behaviour of Users. Based on the collected data, Google Ads can display information/advertisements that are more interesting for specific Users.
Campaign Optimisation

Cookie data allows for the continuous optimisation of marketing campaigns. Google Ads analyses the collected information to adjust rates, keywords and marketing content to improve campaign performance.
Creation of audience lists

Google Ads uses cookies to create audience lists that can be used to target marketing information/advertisements. For example, the Administrator may create lists of users who have visited their site but have not signed up for an event being held and display ads to them encouraging them to return and sign up.
Effectiveness analysis

Google Ads uses cookie data to analyse the effectiveness of marketing campaigns. The administrator can gain insight into various metrics such as click-through rate (CTR), cost per click (CPC), conversion rate and more. This data is crucial for deciding on further marketing strategy.
1. LinkedIn Insight Tag
  1. Our site can use the LinkedIn Insight Tag tool to better understand our site visitor behaviour and optimise our advertising efforts on the LinkedIn platform. The LinkedIn Insight Tag allows us to collect data on the visits to our site and analyse their effectiveness, which supports our marketing efforts and enables us to better tailor our advertising content to the needs of our users.
  2. Through LinkedIn Insight Tag data is collected, such as:

sub-pages visited,
time spent on our website,
clicks and interactions with our site,
demographic data (if the user has agreed to be tracked by LinkedIn).
1. Information is collected in an anonymised manner, meaning it does not identify a specific user. LinkedIn Insight Tag places a cookie on the user's browser, which allows us to analyse site visits and the effectiveness of our advertising, but without direct access to users' personal data.
  1. Users have the option to manage their consent to the use of advertising cookies, including those associated with LinkedIn Insight Tag, which allows them to control the processing of marketing data. To learn more about how LinkedIn processes data and manages privacy, please see LinkedIn's Privacy Policy: https://www.linkedin.com/legal/privacy-policy.
  2. If you wish to withdraw your consent to be tracked using LinkedIn Insight Tag, you can do so in your browser settings or directly on the LinkedIn website.
2. Meta (Facebook) Pixel
  1. Our website can use the Meta Pixel tool (formerly Facebook Pixel), which allows us to better understand how users interact with our website and enables us to more effectively run advertising on Meta platforms (Facebook, Instagram). Thanks to the Meta Pixel, we can analyse the actions taken by users on our site and tailor advertising content to their interests, which helps us to precisely target people interested in our products or services.
  2. The Meta Pixel collects information about user activity on our website, including:
visited pages and sub-pages,
actions performed, such as clicks, newsletter sign-ups or purchases made,
demographics and interests, if the user has consented to tracking.
1. The data collected by Meta Pixel is anonymised and does not directly identify users. Meta Pixel installs a cookie in the user's browser, which allows us to track activities on the website and analyse the effectiveness of ads displayed on Facebook and Instagram, as well as display remarketing ads to users who have previously visited our website.
  1. Each user has the ability to manage their preferences regarding advertising cookies on our website, including those related to Meta Pixel. Agreeing to these cookies allows us to better tailor our advertising to your needs and interests.
  2. To learn more about how Meta processes data through the Meta Pixel, you can read Meta's Privacy Policy:
  https://www.facebook.com/privacy/policy.